Data Protection Privacy Policy for Floriexpo/Elevate Events and Media LLC

Effective Date: [12.19.25]

Introduction

Thank you for participating in [Floriexpo (the “Event”). We are committed to protecting the privacy and personal data of our attendees, exhibitors, speakers, and other participants (“you” or “your”). This Data Protection Privacy Policy explains how we collect, use, and share your personal data in connection with the Event.

Personal Data We Collect

We may collect the following types of personal data:

Contact Information: Name, email address, phone number, company name, job title, postal address.
Registration Information: Event registration details, payment information, dietary requirements, accessibility needs.
Professional Information: Industry, areas of interest, professional affiliations.
On-site Activity: Attendance at sessions, booth visits, participation in contests or surveys.
Photographs and Videos: Images and recordings taken during the Event (please see section 6).
Technical Information: IP address, device information, browser type, website usage data.
How We Use Your Personal Data

We may use your personal data for the following purposes:

Event Management: Processing registrations, providing event information, coordinating logistics.
Communication: Sending event updates, newsletters, and promotional materials (with your consent).
Networking: Facilitating connections between attendees and exhibitors.
Improving the Event: Analyzing event data to enhance future events.
Legal Compliance: Complying with applicable laws and regulations.
Legal Basis for Processing

Our legal basis for processing your personal data may include:

Consent: Where you have given us your explicit consent to process your data for a specific purpose.
Contract: Where processing is necessary for the performance of a contract with you (e.g., event registration).
Legitimate Interests: Where processing is necessary for our legitimate interests (e.g., event management, marketing), provided that your interests and fundamental rights do not override those interests.
Photographs and Videos

Photographs and videos may be taken during the Event. By attending the Event, you consent to be photographed or filmed. We may use these materials for promotional purposes, such as on our website, social media, and marketing materials..

Sharing Your Personal Data

We may share your personal data with:

Service Providers: We may share your data with service providers who assist us with event management, IT services, and marketing.
Legal Authorities: We may disclose your data to legal authorities if required by law.
Data Security

We take reasonable measures to protect your personal data from unauthorized access, use, or disclosure. These measures include:

Data Encryption: Using encryption to protect data in transit and at rest.
Access Controls: Limiting access to personal data to authorized personnel.
Security Assessments: Regularly assessing our security measures.
Your Rights

You have the following rights regarding your personal data:

Access: You have the right to access the personal data we hold about you.
Rectification: You have the right to correct any inaccurate or incomplete data.  
Erasure: You have the right to request the deletion of your data.
Restriction of Processing: You have the right to restrict the processing of your data.
Data Portability: You have the right to receive your data in a portable format.
Objection: You have the right to object to the processing of your data.
Withdrawal of Consent: You have the right to withdraw your consent at any time.

To exercise these rights, please contact us at info@floriexpo.com.

Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, or as required by law.  

Changes to this Policy

We may update this Data Protection Privacy Policy from time to time. The updated policy will be posted on our website and will be effective upon posting.

Contact Us

If you have any questions or concerns about this Data Protection Privacy Policy, please contact us at:

info@floriexpo.com